What does an executive assistant do?

Manages calendar, minutes, correspondence, meeting logistics and follow-up on commitments.

Does the secretary title still exist?

Yes, though Chilean ads more often say administrative or executive assistant.

What to assess when hiring?

Confidentiality, proactivity and filtering interruptions without alienating stakeholders.

secretary

Code 4120.1

The administrative assistant / secretary (secretaria ejecutiva o asistente de gerencia) runs calendar, documentation, travel and coordination for management or a department. Use this Job Dictionary profile to define executive support without underestimating the judgment the role needs.

Essential skills

Knowledge

company policies

Skills and competences

file documents
communicate schedules to the people concerned
communicate by telephone
disseminate internal communications
monitor staff absences
manage digital documents
manage personnel agenda
keep task records
maintain internal communication systems
handle mail
organise facilities for office personnel
organise business documents
perform office routine activities
draft corporate emails
process commissioned instructions
disseminate messages to people
use microsoft office
use word processing software
use spreadsheets software

Transversal competences

fill out forms

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What to assess for this role

Assess discretion, prioritisation, written communication and anticipation of manager or team needs.

See psychometric assessment

Preguntas frecuentes

Lo que más nos preguntan

Common questions about this role when you are hiring or writing the job profile.

What does an executive assistant do?: Manages calendar, minutes, correspondence, meeting logistics and follow-up on commitments.
Does the secretary title still exist?: Yes, though Chilean ads more often say administrative or executive assistant.
What to assess when hiring?: Confidentiality, proactivity and filtering interruptions without alienating stakeholders.

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Sources

This service uses the ESCO classification of the European Commission and the Mapha Taxonomy developed by OTIC SOFOFA (CC BY 4.0), in an adapted version. Group codes come from the ILO's ISCO-08. See sources and licences